Top 10 Best Fax Machine for Small Business of 2024

The world of being an entrepreneur is quickly changing. As technology evolves more and more, it is becoming increasingly important to always have the latest and the greatest technology. For small business owners, this can sometimes prove to be a difficult task because of the financial investment involved.

Every business regardless of its size needs to have a fax machine. It is an item that should always be on the shopping list and not every model is suitable. There are fax machines that were designed for home usage and some that can take a much more intensive use.

Dedicated fax machines are handy for your small business to help you in sending and receiving faxes quickly. Although they are losing ground to multifunction printers, you can still find quality multifunction fax machines to help you in making copies, scanning, and printing from a computer. You can use these fax machines for your small business or at your home based business. Multi-functional fax machines will not only save space but are also inexpensive and use energy efficiently.

Regardless of what kind of business you run, one of the greatest investments for a business owner is a good fax machine. While they can be a little pricey, investing in one of the best fax machines now can save you a lot of money and headache in the future. For any interested small business owners, here is a list of ten of the best fax machines available right now.

10. Canon imageClass MF216n

The MF216n is equipped with a 35-sheet ADF, which makes scanning and copying multiple documents simple and fast. The 250-sheet3 front-loading paper cassette ensures fuss free paper replenishment and with a cassette capacity that high you will reduce the amount of times you have refill paper. The MF216n is a reliable, high quality printer in a small footprint that will fit right in with your small office and home office needs.

9. Panasonic KX-FP205

Automatic fax/phone switching distinguishes between fax and voice calls, eliminating the need for an extra phone line. 2-Line, 16-character LCD display allows you to see the name and number of your incoming callers. Navigator key lets you easily access menu operations like the phone directory and dialer, plus Caller ID memory. Automatic Document Feeder for optimum efficiency and convenience. Caller ID compatible so you can see who`s calling before answering.

8. Brother FAX-2840

Offering fast fax transmission and high-quality laser output, the IntelliFAX-2840 laser fax is a solid choice for your home office or small business. It’s compact in size, energy-efficient and offers convenient, high-quality copying. You can use it for both fax and voice calls on the same telephone line and you can even connect an external answering machine. Also, help keep your operating costs low by using the optional high capacity replacement toner.

7. Brother IntelliFax-4100E

Designed to meet the needs of our business customers, the IntelliFax-4100e addresses customer demands for a full-featured fax with low operating costs. Busy offices can easily share this laser fax machine. Its innovative design incorporates a high capacity, front-loading paper tray that simplifies paper handling, and it features a robust monthly duty cycle, ideal for departmental use.

6. HP Officejet 4632

Efficiently fax, scan and copy multiple pages hands-free. Create lab-quality photos and laser-sharp documents with ease. Print wirelessly from mobile devices. This printer is eligible for HP Instant Ink an ink replacement service that can save you up to 50 percent on original HP ink.

5. Brother Fax Machine FAX-575

This personal fax machine is slim and compact and takes up very less space. It works perfectly with most home phone configurations. It enables fax and voice calls in a single line, without having to have separate phone lines for the same. This Brother FAX-575 Personal Fax not only helps you fax, but also can make good quality copies of your documents. The paper handling capacity is designed to suit home users, with 50-sheet paper input capacity and 10-page capacity auto document feeder.

4. HP OfficeJet Pro 8620

HP Officejet Pro 8620 helps you make a professional first impression with borderless, double-sided printed materials. Reliable color printing is made easy with a monthly duty cycle of up to 30,000 pages.  Recommended print volume is 250 to 1,500 pages per month. Prints up to 21 pages per minute in black and white, 16.5 pages per minute in color. Print resolution up to 4800 x 1200 optimized dpi for crisp, clear images and text. Copies up to 14 pages per minute in black and white, 13 pages per minute in color.

3. Brother IntelliFax-775

The Brother Intellifax-775 plain paper fax/phone/copier machine features a more user-friendly key pad a 10 page ADF-100 sheet paper cassette Broadcasting Multi-copying up to 99 plus sort Enlarge/Reduce and 58 station memory. The IntelliFax-775 packs lots of functionality in a compact, space saving design.

2. Panasonic compact plain

Panasonic compact plain paper fax and copier with digital answering system answers calls, records messages and receives faxes in absence of user. Digital duplex speakerphone. Digital compression technology helps reduce annoying echo, drop-out or clipping. Up to 28 page1 document memory- Enhanced copier function – enlargement, reduction, collate and multicopy. Informative 2 line LCD screen – 2 x 16 character readout indicates operating modes, memory contents, date/time and number dialed. LCD screen also helps during programming system features or when entering numbers in the telephone directory.

1. Canon Lasers Imageclass D1550

The Canon imageCLASS D1550 offers all-in-one functionality and feature-rich capabilities in a high quality, reliable printer that is ideal for any office environment. The 4-in-1, Canon imageCLASS D1550 has print, scan, copy and fax capabilities so you can accomplish all necessary tasks with just one machine. With so many easy to use features, various mobile solutions and security features, your daily workflow will be a breeze.

Your professional quality color documents are printed at speeds of up to 35 pages per minute in black and white with a quick first print time of 6.3 seconds or less. The machine features legal-sized platen glass for copying and scanning a variety of paper sizes. Eco friendly, all mode duplexing right out of the box allows you to save on paper and related costs.

The D1550 has wireless connectivity, increasing your productivity and allowing you to print from almost anywhere in your home or office. The device also has built in Wi-Fi direct capability, enabling easy connection to mobile devices without a router. The D1550 is equipped with a variety of easy to use mobile capabilities for printing on-the-go using your compatible mobile device.